Documents / intake
Document intake
Classify rate confirmations, bills of lading, PODs, and attachments; extract required fields; route uncertainty to review.
AI execution for logistics operations
The freight work between your systems—finally under control.
Cyphra maps one expensive, repetitive process, establishes the baseline, and builds an AI-assisted execution layer around the tools your team already trusts.
No TMS replacement. No uncontrolled actions. No impact claim before measurement.
Workflow armedCY–FLOW / 001
01 / INBOUND
Document received
Carrier email · PDF
captured
02 / EXTRACT
Required fields parsed
Reference · date · amount
processed
03 / EXCEPTION
Reference mismatch
Automation pauses the route
held
04 / AUTHORITY
Human decision
Review · approve · reject
required
05 / SYSTEM
Approved update released
TMS record · trace retained
controlled
- 01 Baseline before claim
- 02 Existing systems stay
- 03 Human authority remains
- 04 Trace material changes
The actual problem
Your TMS holds the record. Your team still moves the work.
Freight operations leak attention in the gaps between inboxes, attachments, portals, spreadsheets, and core systems. Another dashboard does not remove those handoffs.
INPUT / 01Shared inboxmessages + attachments
INPUT / 02DocumentsPOD · BOL · rate con
INPUT / 03External portalsstatus + appointments
UNCONTROLLED LAYERRepeated handlingread · compare · re-key · chase · verify
CONTROLLED LAYERCyphra workflowobserve · route · hold · approve · record
SYSTEM / 04TMS / ERPsystem of record
Conceptual map. The actual route is defined from your systems, exceptions, and authority model.
Where handling accumulates
Start where the work crosses a boundary.
These are investigation candidates—not promises that every process should be automated.
Show us the bottleneckemail → record
Visibility / status
Shipment updates
Collect status signals, reconcile them with the shipment record, and prepare updates without repetitive re-keying.
Exceptions / follow-up
Missing documents & appointments
Detect incomplete records or approaching milestones and initiate the correct follow-up with explicit escalation rules.
Finance / evidence
Invoice & POD reconciliation
Match documentation, flag discrepancies, and assemble review-ready records while preserving human approval.
Communication / authority
Routine communications
Draft and route repeatable carrier, customer, and internal messages using approved context and authority boundaries.
The engagement
One bounded workflow.
Evidence at every gate.
We do not begin with a platform rollout. We begin with a decision your operation can verify.
01 / DECIDEAssessment
Find the workflow worth changing.
Map the current route, recurring exceptions, systems, ownership, risk, and measurable baseline.
- Workflow and exception map
- Feasibility and authority review
- Baseline measurement plan
- Prioritized implementation scope
02 / EXECUTEImplementation
Build the smallest useful control layer.
Integrate around current systems with evaluation criteria, human gates, failure handling, and rollback defined.
- Integration and workflow build
- Evaluation and exception handling
- Security and authority controls
- Operator handoff
03 / IMPROVEOptimization
Measure the live route and improve it.
Review quality, intervention, cost, and throughput against the baseline through a bounded change process.
- Operating measure review
- Controlled iteration
- Documented change history
- Expansion only when proven
Commercial terms follow evidence.Scope, price, and commitments are founder-approved after the workflow is understood; they are never generated automatically.
Operating model
A promising demo does not bypass operational proof.
Authority architecture
Automate the handling.
Not the accountability.
The workflow earns authority one action at a time. Sensitive decisions remain with the people who own the outcome.
Proof without theater. Until a result is measured in operation, we do not present modeled savings as customer evidence.
Request an assessment
Where is your team doing the system’s work?
Describe one recurring operational process. We’ll use the details only to evaluate fit and respond to your request.
USEFUL CONTEXT
Volume, systems involved, recurring exceptions, current owner, and what “better” would mean.
Do not send shipment records, credentials, or sensitive personal data.